Privacy Policy


Your privacy is critically important to us. At BARRL.org, we have a few fundamental principles:

  • We are thoughtful about the personal information we ask you to provide and the personal information that we collect about you through the operation of our services.
  • We store personal information for only as long as we have a reason to keep it.
  • We aim for full transparency on how we gather, use, and share your personal information.
Below is our Privacy Policy, which incorporates and clarifies these principles.

What This Policy Covers

This policy covers the website barrl.org and the emails we send.

Creative Commons Sharealike License

This Privacy Policy is made available under a Creative Commons Sharealike license. It is based on Automattic's policy which is available on Github. You're more than welcome to copy it, adapt it, and repurpose it for your own use. Just make sure to revise the language so that your policy reflects your actual practices. If you do use it, we'd appreciate a credit and link to Automattic somewhere on your site.

Information We Collect

We only collect information about you if we have a reason to do so — for example, to provide our Services, to communicate with you, or to make our Services better. We collect this information from three sources: if and when you provide information to us, automatically through operating our Services, and from outside sources. Let's go over the information that we collect.

Information You Provide to Us

It's probably no surprise that we collect information that you provide to us directly. Here are some examples:

  • Your email address
  • Information you provide to us as part of a survey, such as dempgraphic information
  • Submission information, such as your research affiliation, study description, and IRB document.

Information We Collect Automatically

We also collect some information automatically:

  • Transactional information: The time when you update your subscription or click any link in one of our emails.
  • Browser information: To prevent abuse, we may collect information such as browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. This helps us verify that you are not a bot when you manage your subscription. We do not store this information after the transaction is completed.
  • Tracking information: We may include one or more tracking pixels in any email we send which allows us to determine when you open that email. This allows us to assess the quality of our emails and ensure that we are not at risk of being marked as spam.

Information We Collect from Other Sources

We may also get information about you from other sources. For example:

  • Email delivery information: Your email service provider my notify us when our email is not delivered because your address has been deactivated, your mailbox is full, or your filters are set to mark our emails as spam. We may store this information and use it to automatically update your subscription.
The information we receive depends on your email service provider.

Sharing Information

We share information about you in limited circumstances, and with appropriate safeguards on your privacy. These are spelled out below:

  • Third-party vendors: We may share information about you with third-party vendors who need the information in order to provide their services to us. For example, our email delivery provider needs to know your email address and our firewall provider needs to know your browser information to confirm that you are not a bot. We may also share transactional information with our email providers to comply with their spam-prevention policies.
  • Legal and regulatory requirements: We may disclose information about you in response to a subpoena, court order, or other governmental request.
  • To protect rights, property, and others: We may disclose information about you when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of BARRL.org, third parties, or the public at large. For example, if we have a good faith belief that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay.
  • Aggregated or de-identified information: We may share information that has been aggregated or de-identified, so that it can no longer reasonably be used to identify you. For instance, we may publish aggregate statistics about the use of our Service.

How Long We Keep Information

We generally discard information about you when it's no longer needed for the purposes for which we collect and use it and we're not legally required to keep it.

Security

While no online service is 100% secure, we work very hard to protect information about you against unauthorized access, use, alteration, or destruction, and take reasonable measures to do so.

Choices

You have a few choices available when it comes to information about you:

  • Limit the information that you provide: Only your email address is required to subscribe. If you subscribe, any other information you provide is strictly voluntary. Failure to provide additional information will not impact your subscription. For submitters, additional information is necessary. Please note that failure to provide the required information may result in your submission being rejected.
  • Unsubscribe: While we'd be very sad to see you go, you can unsubscribe by clicking the unsubscribe link in any email from us. Please keep in mind that we may continue to retain certain information. For example, when that information is reasonably needed to comply with (or demonstrate our compliance with) legal obligations such as law enforcement requests, or reasonably needed for our legitimate business interests.

Your Rights

If you are located in certain parts of the world, including California and countries that fall under the scope of the European General Data Protection Regulation (aka the “GDPR”), you may have certain rights regarding your personal information, like the right to request access to or deletion of your data.

European General Data Protection Regulation (GDPR)

If you are located in a country that falls under the scope of the GDPR, data protection laws give you certain rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

  • Request access to your personal data;
  • Request correction or deletion of your personal data;
  • Object to our use and processing of your personal data;
  • Request that we limit our use and processing of your personal data; and
  • Request portability of your personal data.
You also have the right to make a complaint to a government supervisory authority.

US Privacy Laws

Laws in some US states, including California, Colorado, Connecticut, Utah, and Virginia, require us to provide residents with additional information about the categories of personal information we collect and share, where we get that personal information, and how and why we use it. You'll find that information in this section (if you are a California resident, please note that this is the Notice at Collection we are required to provide you under California law).

In the last 12 months, we collected the following categories of personal information, depending on the Services used:

  • Identifiers (like your name, contact information, and device and online identifiers);
  • Commercial information (your payment information if your subsmission was accepted);
  • Characteristics protected by law (for example, you might provide your gender as part of a demographic survey);
  • Internet or other electronic network activity information;
  • Audio, electronic, visual or similar information (such as your research flyer, if you uploaded one);
  • Professional or employment-related information (for example, you might provide your employer as part of a demographic survey); and
  • Inferences we make (such as likelihood of retention or attrition).

We collect personal information for the business and commercial purposes described in this policy. We share this information with the categories of third parties described in this policy. We retain this information for the length of time described in this policy.

In some US states you have additional rights subject to any exemptions provided by your state's respective law, including the right to:

  • Request a copy of the specific pieces of information we collect about you and, if you're in California, to know the categories of personal information we collect, the categories of business or commercial purpose for collecting and using it, the categories of sources from which the information came, and the categories of third parties we share it with;
  • Request deletion of personal information we collect or maintain;
  • Request correction of personal information we collect or maintain;
  • Opt out of any sale or sharing of personal information;
  • Receive a copy of your information in a readily portable format; and
  • Not receive discriminatory treatment for exercising your rights.

Sale of your personal information

We never sell your personal information.

How to Reach Us

If you have a question about this Privacy Policy, or you would like to contact us about any of the rights mentioned in the Your Rights section above, please contact us via email at legal@barrl.org .

Privacy Policy Changes

Although most changes are likely to be minor, BARRL.org may change its Privacy Policy from time to time. BARRL.org encourages visitors to frequently check this page for any changes to its Privacy Policy. If we make changes, we will notify you by revising the change log below, and, in some cases, we may provide additional notice (like adding a statement to our homepage or sending you a notification through email). Your further use of the Services after a change to our Privacy Policy will be subject to the updated policy.

Change log

  • August 6, 2023: Initial Policy


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